１．Contacts for requests to disclose personal information

Based on the Personal Information Protection Law and the related guidelines, Kenedix Advisors (hereafter, “the Company”) has established a support center to handle all requests related to personal information disclosure. The support center identified below is the only contact in the Company that will handle requests for disclosure. The specific procedure for making requests is described in section 3.,below.

Kenedix Advisors Personal Information Inquiry Center KDX Shimbashi Building, 5F, 2-9 Shimbashi 2-chome, Minato-ku, Tokyo 105-0004 Phone: (81-3) 3519-4056 Office hours: 10AM-12 Noon, 1PM-5PM (excluding Saturdays, Sundays and Holidays)

２．Disclosure process

（１）Preparation of request for disclosure, etc.

Refer to the procedure described in section 3, entitled “Process for submitting disclosure request” to prepare a request for disclosure or other changes.

（２）Submission of the request for disclosure

After preparing the request, as described in section 3., be sure to enclose all documents listed in section 4., and send them to the address listed in section 1.

（３）Confirming the identity of the submitter based on the content of the request

The Company will confirm the identity of the person who submitted the request to verify that they are indeed the person in question, and will then cross-check the information they provide against existing information to confirm it.

（４）Preparing and sending a response

After confirming the individual’s identity, the Company will prepare a response regarding the personal information (in writing) and quickly dispatch it by mail.

３．Process for submitting disclosure request

Before submitting a request for disclosure or changes to personal information, please read section 5., below, which lists precautions, and then fill out the “request for disclosure, revision, or termination of use of personal information” form that can be found at the link in section 6., below. After completing the form, send it to the address listed above, in section 1.

４．Required documents to accompany the request

（１）Printed request form

Please use the “request for disclosure, revision, or termination of use of personal information” form provided at the link in section 6., below.

 

（２）Please be sure to enclose at least one of the items listed in a) - c) below, to confirm your identity

a) A copy of driver’s license (Unless the current address line reads “same as the honseki address”, please blot out the honseki address using a black marker)

b) A copy of your passport (please blot out the honseki address using a black marker) and a copy of your residence registration (if it includes your honseki address, please blot it out)

c) A copy of your health insurance card and a copy of your residence registration (if it includes your honseki address, please blot it out with a black marker).

3) Please enclose a self-addressed, stamped envelope (official size) with \600 postage (this includes the cost of registered mail, and verification that only the addressee has received the letter)

[For requests sent by a person’s legal representative only]

When a request is sent by a legal representative acting on behalf of the person, the request should include the items listed in parts 1) - 3), above, as well as the following:

4) A proxy statement or power of attorney contract signed or sealed (using an official hanko seal) by the individual

5) Personal identification to confirm that the sender is the legal representative (the same items specified in section 2), above)

6) A certificate of seal (inkan shomeisho) for the seal used in item 4), above.

Note: Even in cases where a legal representative sends the request for disclosure or changes to personal information, the response will be sent to the address of the individual whose personal information is requested.

5. Important notes

 1) If the printed application and the documents for verification of identity listed in section 4., above, are not included, or if they are inadequate, or if the self-addressed stamped envelope does not include adequate postage, the company may decline the request for personal information. The request and other documents sent will not be returned to the submitter.

2) When a request is submitted by a legal representative, if the identity of the representative cannot be verified, the personal information will not be disclosed. In some cases, it may be necessary to contact the individuals whose personal information is requested to confirm that they have assigned the person in question the right to act on their behalf.

3) The procedures for disclosing or revising personal data, and the procedure for cross-checking and confirming the identity of the individual may require some time to complete. Please be aware that it may be some time before a response is sent.

4) In cases where disclosure of information might damage the life, health, property or rights of the individual or a third party, or in cases where the disclosure might have a significant adverse affect on the proper conduct of the Company’s business, or in cases where the disclosure might violate laws or statutes, we reserve the right to refuse to release the personal information, either in whole or in part.

5) All disclosure of personal information will be made in writing. In order to ensure that this information is not leaked to a third party, the information will be sent by registered mail, which can only be accepted by the addressee him/herself, at the address specified. In cases where a legal representative is acting on behalf of the person whose information is requested, the response must still be addressed to and received by the person him/herself.

6) The information that is provided as part of the request to release or revise personal information may be used by the Company to contact the person (or petitioner, in case of a legal representative), or to confirm their identity by comparing it with the information that the Company already possesses. The information provided in the request will not be returned to the submitter.

6. Request form for disclosure, revision or termination of use of personal information

Please print out the request form linked below, fill out the form and submit it, following the procedures described in parts 1. - 5., above.